The Rent Roll Report That Caught $4,390 in Billing Gaps Nobody Checked

What a Rent Roll Report Reveals About Your Portfolio

Seven units on month-to-month leases. Zero surcharges applied. $679 per month in missed revenue hiding in one column of the rent roll. The PM said everything was on track. Her weekly report showed 94% occupancy. The rent roll report caught what the PMS didn't flag.

This sample report was generated from a live 48-property portfolio managing 1,500+ units. Same format operators use before weekly PM calls.

The 6 Report Sections

• Occupancy Snapshot: physical and economic occupancy side by side
• Delinquency Priority List: every resident flagged by balance-to-rent ratio, sorted by severity
• Lease Exposure: expirations bucketed by month for the next 12 months
• Vacancy Cost: every vacant unit with days vacant, daily cost, and total revenue lost
• MTM Surcharge Gaps: month-to-month residents missing surcharges with monthly cost per gap
• Unit Roster: every unit, every status, every lease date on one page

What Operators Find on Their First Upload

MTM surcharge gaps averaging $679 per month across portfolios. Vacancies sitting 100+ days that fell off the weekly report. Lease exposure clusters forming with four renewals expiring in 53 days across three properties. Delinquent residents 62 days past due where the balance crept above one month's rent without escalation.

Who This Is For

Multifamily asset managers who want to see what their PMS is hiding. Property managers who prep for weekly calls manually. Investors who want data-driven reporting from their operators. Anyone managing 10+ units who wants occupancy, delinquency, and lease exposure on one page.